Legalisation and Apostille

What the Apostille is

The Apostille is an official certificate issued by a governmental organisation and added to a document so that it can be recognised and presented in another country outside of the UK.

The Apostille Certificate is normally issued by the state from which the document originates, although in some cases another state can issue the Apostille. The Apostille is attached to your original document to verify it is legitimate and to confirm the authenticity of signatures and seals. Once a document has been “apostilled”, it can be presented in any country which recognises the Apostille. The authority receiving the document should then accept the seals or signatures as true and valid without requesting further evidence or proof.

Apostille Certificates in the UK issued by the Foreign Commonwealth and Developmentt Office (FCDO) are accepted in the other countries that are members of the Hague Apostille Convention. Even countries not listed may still accept the Apostille but in some cases will require a further Embassy Legalisation. You should contact the Embassy of the corresponding country to find out what the requirements are.

 

What documents can be legalised

All apostilles are similar but not all documents are processed the same way. Therefore, it is important that they are prepared properly and the correct version is submitted for legalisation.

Below is the type of documents that are usually legalised, followed by a list of documents:

  1. STANDARD DOCUMENTS: the following official government documents and other certificates from recognised authorities can be issued with the apostille with no further certification. They should bear a stamp or signature from a government employee.

    Birth Certificate

    Power of Attorney*

    Business Documents (already certified)*

    Court documents & Probates

    Marriage Certificate

    Affidavits*

    Academic Certificates (already certified)*

    Certificates of Good Standing

    Death certificates

    Authorisation Letters*

    Deed Poll*

    HM Revenue and Customs letters

    Adoption Certificates

    Statutory Declarations*

    Deeds and Wills*

    Certificate of Residence documents

    Certificate of No Impediment to Marriage

    Other documents signed by your Solicitor or Notary

    Decree Absolute or Decree Nisi

    ACPO, ACRO, Police letters, CRB's, Disclosure and Barring Service (DBS), Disclosure Scotland, Enhanced Disclosure

  2. COMPANY DOCUMENTS: most company documents need to be certified by a solicitor before the apostille can be issued. We will arrange for your document to be checked, certified by one of our solicitors and then attach the apostille to your document. This is a fully inclusive service.

    Certificate of incorporation

    Certificate of Good Standing

    Appointing Agent Letters

    AR01 Annual Return

    Certificate of Name Change

    Certificate of Incumbency

    Bank Letters

    Company letters

    Memorandum of Association

    Company Accounts

    IN01 Incorporation Form

    LLP Incorporation Forms

    Articles of Association

    Tax Returns

    AD01 Address Form

    Partnership agreements and Partnership Documents

    Share Certificates

    Authorisation Letters

    CH01 Director Form, AP01 Director Form, M01 Director Form

    Other company papers

  3. ACADEMIC & PERSONAL DOCUMENTS*: usually, these must be certified by a solicitor after they have been checked.

    Diplomas & Transcripts: Degrees, Masters, PGCE & QTS, GCSE, A-Level, NVQ

    Membership Certificates, Awards

    Training Certificates, Apprenticeship & Indenture Certificates

    Identity documents: Passport, Driving Licence, Utility bills or proof of address, Bank Statements.

    Professional Qualifications: City & Guilds, TEFL/CELTA/TESOL certificates

    Professional Qualifications: City & Guilds, TEFL/CELTA/TESOL certificates

  4. BOUND SETS OF DOCUMENTS: if the following documents relate to one person or company, they can be bound together in one bundle:

    Company documents

    Academic certificates

    School reports


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How much it costs

The documents marked with an asterisk (*) above may need to be correctly certified by a solicitor or Notary Public before they can be legalised. In most cases we can arrange this on your behalf, if you have not had it done already. If the document explicitly states it must be witnessed by a solicitor or notary then you will need to do this before sending the document to us.

Collating documents into a ‘bound set’ is a great way of reducing the cost of legalising documents, as just one apostille will be issued. This is common with the documents mentioned in group 4 above.

 

Apostille Prices

Legalisation fees are charged per document. The total price of your order will depend on the services you select and the number of documents. The fees detailed below are inclusive of VAT and the FCDO Government fees.

 

Legalisation of Certified Translations

If your certified translation will be used outside the United Kingdom, the signature of the certified translator or representative of the translation company may need to be legalised. This will depend on the recipient of the translation and their requirements. It may be the case that a Notarisation is enough, but in other cases, the translation may require to be legalised with the Apostille as well. You should find out what the requirements are before requesting a certified translation.

In case the official translation has to be apostilled, we will send it to the FCDO for you, where the Legalisation Office will check the document to verify whether the signature, stamp or seal is genuine. They will then legalise the document by attaching the Apostille to it.

1. Standard Documents

£54
PER DOCUMENT
for example ..

Birth, Marriage, Death Certificates

HMRC letters

ACPO, ACRO, Police Letters, DBS

No Impediment Certificate

Court Documents

Solicitor Signed Papers

2. Company Documents

£66
PER DOCUMENT
for example ..

Incorporation Certificate

Appointment Reports

Memorandum & Articles

Company Letters

Companies House Certs

Minutes & Resolutions

3. Personal Documents

£66
PER DOCUMENT
for example ..

Degree, Masters, Diploma

GCSE, CSE, O Level

Professional Qualifications

Training Certificates

Transcripts & Reports

School Letter

4. Bound Document Package

£90
PER DOCUMENT
for example ..

Bound Company Documents

Bound Academic Documents

Bound Professional Documents

Bound Employment Documents

Bound Personal Documents

Ask for more information

 

Courier Prices

Delivery Options

Cost

Description

Return Postage – Royal Mail Special Delivery (UK Mainland)

£10

Deliver your documents back to your address via Royal Mail next day Special Delivery (1pm)

Return Postage – Same Day Courier to Central London

Upon Request

Deliver your documents back to your address via Same Day courier. Address in Central London should cost between £15 and £35, price quote upon request.

Return Postage – Same/ Next Day Courier Outside London (UK Mainland)

Upon Request

Deliver your documents back to your address via Next Day National / International courier. Price quote upon request.

DHL – UK Mainland

£15

Return Postage – Royal Mail Special Delivery (International)

£20

DHL – International

£60

 

How long it takes

It can take up to 10 working days to process your documents using the standard service, plus courier or postage time. For a premium same-day business service, you must take your documents to the premium office in central London between 9am and 12:30pm. For more information, contact us.